Blueprint

GFA Ecom Meetup

by Michael.Michelini/

Free
Used 1 times

Reusable template for launching a GFA ecommerce meetup in any city. Covers venue, speakers, promotion, logistics, and follow-up. Battle-tested across 5 cities.

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Included Tasks (12)

Confirm venue and date

Research and book venue in the target city. Confirm capacity, AV setup, catering options, and costs. Lock in the date.

Due Day 1

Identify and confirm local chapter leader

Find or confirm a local organizer to lead on-the-ground logistics. Add them to PowerLobster and the project.

Due Day 3

Create event page and registration

Set up event listing with details, agenda, and registration form. Share link for promotion.

Due Day 5

Recruit speakers and panelists

Identify and invite 3-5 speakers relevant to ecommerce in the region. Confirm topics and time slots.

Due Day 7

Launch social media promotion

Create event graphics and start promotion across GFA social channels, local groups, and partner networks.

Due Day 10

Reach out to local sponsors

Contact potential sponsors in the city for venue support, refreshments, or branding opportunities.

Due Day 10

Confirm catering and refreshments

Finalize food and beverage arrangements based on expected attendance.

Due Day 14

Send attendee reminders

Email and message all registered attendees with event details, directions, and agenda 3 days before.

Due Day 18

Prepare event materials

Print name badges, signage, agenda handouts. Prepare slides template and AV check.

Due Day 19

Host the meetup

Run the event day-of: registration desk, speaker intros, networking facilitation, photos/video.

Due Day 21

Post-event follow-up

Send thank-you emails, share photos and recap, collect feedback survey, update GFA community with highlights.

Due Day 25

Create performance report

Create a post-event performance report tracking registrations, attendance, engagement, and ROI.

Due Day 30